Notice of 2019 Annual General Meeting of the Association

Date : 19 Jul 2019
Time : 19:30
Venue : Large Lecture Theatre, 2nd Lower Ground Floor, La Salle College

Notice is hereby given under section 40 of the Articles of Association (the “Articles”) of the Association that an annual general meeting (the “Annual General Meeting”) of the Association will be held on Friday, 19 July 2019 at 7:30 pm in the Large Lecture Theatre, 2nd Lower Ground Floor, La Salle College, 18 La Salle Road, Kowloon for the following purposes:—

1. To receive the audited financial statements for the year ended 31 March 2019 together with the President’s Report;
2. To elect the following office-bearers and members of the committee of the Association (the “Committee”)
   for 2019-2020:—
   (a) President
   (b) Vice President
   (c) Honorary Treasurer
   (d) Honorary Secretary
   (e) 12 members of the Committee
3. To re-appoint CW CPA, Certified Public Accountants,as the auditors of the Association; and
4. To transact any other business.

Members’ attention is drawn to section 43 of the Articles which is reproduced below:—

“43. The office-bearers and the Committee members shall be elected at the Annual General Meeting from the members of the Association. A candidate for election must be proposed by one and seconded by another member and the nomination shall be received by the Returning Officer not less than two clear days before the Annual General Meeting. Every member of the Association present at the meeting shall be entitled to vote for as many candidates as there are vacancies to be filled. Candidates up to the number of vacancies who shall receive most votes shall be declared elected and in the case of two or more candidates receiving an equal number of votes, a second or subsequent ballots shall be held until a candidate receives most votes.”

Any member who wishes to stand for election at the Annual General Meeting should complete the nomination form attached to this notice and return it to the Returning Officer appointed by the LSCOBA Committee 2018-2019 on or before Tuesday, 16 July 2019. Members are also encouraged to bring their membership cards to the Annual General Meeting to facilitate the conduct of business, although there would be facilities to verify members’ identity without the membership cards.

Any member entitled to attend and vote at the Annual General Meeting shall be entitled to appoint another person as his proxy to attend and vote in his stead. The proxy form with his membership number will be despatched to each member at his registered address together with this notice. The proxy form shall have no effect unless it is duly completed, signed and the original proxy form being received by the LSCOBA not less than 48 hours before the time for holding the Annual General Meeting or adjourned meeting (as the case may be). Please refer to the proxy form for details regarding certain important notices with regards to the appointment of proxy, the locations and time of collection of proxy form.

Gilbert Fung (98)
Honorary Secretary 2018-2019

The registration for the Annual General Meeting will start 6:30pm on 19 July 2019. Light refreshments will also be served.